Donegal Tribe Softball Organization
Meeting Minutes for Month of October
Discussed the creation of By-Laws for the Organization
Determined that By-Laws would be available for review on website prior to the November meeting at which point they would be voted in and then opened to change
Board Members
Expressed the need for additional Volunteers to Fill integral positions within the Board and Organization - Secretary, Treasurer, Field Maintenance, Equipment, Fundraising, Web Site/ Social Media, Uniforms, and Concession Stand
Description of each position and related responsibilities will be placed on website and open to volunteers
Discussed the creation of "Turn Over Binders" in the future to assist those moving into available Board positions
Financial Status
Organization is in the positive - Further Details available upon request
Jersey Status
Gave update on status of Jerseys which was delayed due to supply shortages
Discussed the possibility of exploring additional options for suppliers/screen printers
Discussed sizing issues and recommended putting shirt sizes on player registrations and assessing fees if the sizing is wrong
Pant Sizing is an issue for some - discussed pros and cons of parents buying pants - Reiterated that there are samples available for individuals to try on when sizing events are held
Winter Workouts/ Pitching Clinics - Need to determine where they can be held *Additional  note that there is a Pitching Coach available
Pitching Machines are available for use
Concession Stand
The biggest issue is the need for volunteers to run it
Field Maintenance
Dugout - needs to be raised to prevent flooding/ drain backup
Need for volunteers to help prepare fields at beginning of each season (debris, weeds, etc.)
Determine if fields can be sprayed prior to winter
Spring Registration
Place Signs and prepare Handouts for Elementary Schools in November
The need for more frequent Meetings and better communication was expressed - It was determined that this would be implemented utilizing the Organization's website
Discussed where Indoor Meetings could be held over Fall and Winter
Volunteers have been an ongoing issue...Discussed the need to get more parents involved