Donegal Tribe Softball Organization Board Of Governors
President - Todd Miller
The President shall conduct the affairs of the organization and execute the policies established by the Board. Shall preside at all DTSO meetings, set an agenda, and conduct the meeting. The President shall assign all committees and act as the committee chairperson unless otherwise noted. The President shall be empowered to interpret the by-laws and rules of the DTSO so as not to interrupt the daily operations of the organization and to review and audit the annual Treasurer's report. The President will be the tie-breaker vote. Email: DTSOPresident@gmail.com
Vice President - Steve Heidlauf
The Vice President shall perform the duties of the President in his/her absence or disability. Will also act as Player Agent: The Player Agent shall prepare for and conduct the annual player registration, checking residence and age eligibility. He/She will maintain a roster of all players. Oversee the placement of players to the right skill level, prepare for submission and approval all the team rosters for the Spring and Fall seasons, review photo release information and notify Web Site Administrator. Email: DTSOVicepresident@gmail.com
Treasurer - (Vacant position to be voted on when Nominee is presented)
The Treasurer shall receive all funds of the organization and shall pay all of the bills of the organization as approved by the Board. He/She shall keep full and accurate accounts of receipts and disbursements in books belonging to the organization and shall keep the money of the organization in a separate account. He/She shall render to anyone in the organization an account of all his/her transactions as Treasurer, and of the financial condition of the organization at the meetings of the members or whenever an account is required. The President or Vice President will provide another signature in the case of illness or absence of the Treasurer. Any dibursement in excess of $500 will require two signatures. Email: DTSOTreasurer@gmail.com
Secretary - Lindsay Good
The Secretary shall perform the duties of the President in absence of the President and Vice President. He/She shall keep accurate and official records of the meetings of the organization and of the board. Shall handle all organization correspondence and notify members of meetings and events. Organizes, retains, and ensures clearances are current. Announces events in local paper, reserves meeting room annually/monthly, shall retain Code of Conduct documents for coaches, players, and parents. Distribute email blasts through web site administrator. Responsible for maintaining association mailbox. Email: Donegaltribesoftballorg@gmail.com
Field Maintenance - (Vacant position to be voted on when Nominee is presented) Asst to Lead: Jon Good
Shall be responsible for the fields that are utilized by the DTSO. Shall provide recommendations and costs to the board of necessary repairs and/or improvements for such fields. Cordinate field scheduling with LANCO League Scheduler. Provide communication between the association and the Donegal School District softball program. Responsible for staying in contact with Marietta Bureau and Mt. Joy Borough for field usage. Email: DTSOField@gmail.com
Equipment (Vacant position to be voted on when Nominee is presented)
Arrange for the procurement, disposition, and maintenance of all equipment in a timely and safety orientated manner. Will maintain an inventory of all league equipment, shall prepare and collect equipment bags from all coaches at the beginning and end of the season, distribute First Aid kits to all coaches. Email: DTSOEquipment@gmail.com
Fundraising - Jennifer Gehman, Asst to Lead: Lindsay Good
Shall be responsible for the coordination of all fundraising activities, including contacting local organizations and businesses for support and donations. Shall maintain records of all contacts and amounts donated. Shall be responsible for all letters of appreciation between DTSO and above mentioned organizations and businesses. Email: DTSOFundraising@gmail.com
Web Site Administrator/ Social Media - Emily Harry
Shall manage the association's official home page, ensure the association's rosters are maintained on the site, association news and scores are updated on a regular basis, collects and posts important information regarding association activities including fundraising and banquet, as well as listing the sponsors of our association. Responsible to review registration for any photo release. Manage the organization's Facebook Site, as well as any other Social Media outlet the organization chooses to utilize. Email: DTSOSocial@gmail.com
Uniforms - Kristin Ziegler, Asst to Lead: Beth Heister, Asst to Lead: Janine Niehaus
Order and Distribute uniforms for all players. Organize and hold events for player sizing prior to each season (Spring and Fall). Provide supplier with graphics (including logo, player numbers, etc) needed to complete uniform printing. Email: DTSOUniforms@gmail.com
Concession Stand (Vacant position to be voted on when Nominee is presented)
Organize volunteers to run the concession stand during home games. Determine what items should be offered and source such items in order to maximize profits while minimizing waste. Email: DTSOConcessions@gmail.com
Each of these lead positions carry one vote with the exception of the President. In the event of a tie, the President shall cast the deciding vote.
If no Board members wish to fulfill the vacancy, it may be filled by a majority vote of the remaining officers at a regular meeting or at any special meeting called for that purpose. This person will fill the position until the next regular election.
All members of the board elected or appointed shall have a vote.