Home

Donegal Tribe Softball Organization Board Of Governors

 

President -   Todd Miller

The President shall conduct the affairs of the organization and execute the policies established by the Board.  Shall preside at all DTSO meetings, set an agenda, and conduct the meeting. The President shall assign all committees and act as the committee chairperson unless otherwise noted.  The President shall be empowered to interpret the by-laws and rules of the DTSO so as not to interrupt the daily operations of the organization and to review and audit the annual Treasurer's report.  The President will be the tie-breaker vote.  Email:  DTSOPresident@gmail.com

 

Vice President -  Steve Heidlauf

The Vice President shall perform the duties of the President in his/her absence or disability.  Will also act as Player Agent:  The Player Agent shall prepare for and conduct the annual player registration, checking residence and age eligibility.  He/She will maintain a roster of all players.  Oversee the placement of players to the right skill level, prepare for submission and approval all the team rosters for the Spring and Fall seasons, review photo release information and notify Web Site Administrator.  Email: DTSOVicepresident@gmail.com

 

Treasurer -  (Vacant position to be voted on in November meeting and filled in December )

The Treasurer shall receive all funds of the organization and shall pay all of the bills of the organization as approved by the Board.  He/She shall keep full and accurate accounts of receipts and disbursements in books belonging to the organization and shall keep the money of the organization in a separate account.  He/She shall render to anyone in the organization an account of all his/her transactions as Treasurer, and of the financial condition of the organization at the meetings of the members or whenever an account is required.  The President or Vice President will provide another signature in the case of illness or absence of the Treasurer.  Any dibursement in excess of $500 will require two signatures.  Email: DTSOTreasurer@gmail.com

 

Secretary -  (Vacant position to be voted on in November meeting and filled in December )

The Secretary shall perform the duties of the President in absence of the President and Vice President.  He/She shall keep accurate and official records of the meetings of the organization and of the board.  Shall handle all organization correspondence and notify members of meetings and events.  Organizes, retains, and ensures clearances are current.  Announces events in local paper, reserves meeting room annually/monthly, shall retain Code of Conduct documents for coaches, players, and parents.  Distribute email blasts through web site administrator.  Responsible for maintaining association mailbox.  Email: Donegaltribesoftballorg@gmail.com

Nominee: Lindsay Good

 

Field Maintenance (Vacant position to be voted on in November meeting and filled in Decemer)

Shall be responsible for the fields that are utilized by the DTSO.  Shall provide recommendations and costs to the board of necessary repairs and/or improvements for such fields.  Cordinate field scheduling with LANCO League Scheduler.  Provide communication between the association and the Donegal School District softball program.  Responsible for staying in contact with Marietta Bureau and Mt. Joy Borough for field usage.  Email: DTSOField@gmail.com

Nominee Asst to Lead: Jon Good

 

Equipment (Vacant position to be voted on in November meeting and filled in Decemer)

Arrange for the procurement, disposition, and maintenance of all equipment in a timely and safety orientated manner.  Will maintain an inventory of all league equipment, shall prepare and collect equipment bags from all coaches at the beginning and end of the season, distribute First Aid kits to all coaches.  Email: DTSOEquipment@gmail.com

 

Fundraising (Vacant position to be voted on in November meeting and filled in Decemer)

Shall be responsible for the coordination of all fundraising activities, including contacting local organizations and businesses for support and donations.  Shall maintain records of all contacts and amounts donated.  Shall be responsible for all letters of appreciation between DTSO and above mentioned organizations and businesses.  Email: DTSOFundraising@gmail.com

Nominee: Jennifer Gehman; Nominee Asst to Lead: Lindsay Good

 

Web Site Administrator/ Social Media (Vacant position to be voted on in November meeting and filled in December)

Shall manage the association's official home page, ensure the association's rosters are maintained on the site, association news and scores are updated on a regular basis, collects and posts important information regarding association activities including fundraising and banquet, as well as listing the sponsors of our association.  Responsible to review registration for any photo release.  Manage the organization's Facebook Site, as well as any other Social Media outlet the organization chooses to utilize.  Email: DTSOSocial@gmail.com

Nominee: Emily Harry

 

Uniforms  (Vacant position to be voted on in November meeting and filled in December)

Order and Distribute uniforms for all players.  Organize and hold events for player sizing prior to each season (Spring and Fall).  Provide supplier with graphics (including logo, player numbers, etc) needed to complete uniform printing.  Email: DTSOUniforms@gmail.com

Nominee: Kristin Ziegler, Nominee Asst to Lead: Beth Heister, Nominee Asst to Lead: Janine Niehaus

 

Concession Stand (Vacant position to be voted on in November meeting and filled in December)

Organize volunteers to run the concession stand during home games.  Determine what items should be offered and source such items in order to maximize profits while minimizing waste.  Email: DTSOConcessions@gmail.com

 

Each of these lead positions carry one vote with the exception of the President.  In the event of a tie, the President shall cast the deciding vote.

 

If no Board members wish to fulfill the vacancy, it may be filled by a majority vote of the remaining officers at a regular meeting or at any special meeting called for that purpose.  This person will fill the position until the next regular election.

 

All members of the board elected or appointed shall have a vote.